PRIVACY POLICY

Last updated March 16, 2025

 

 

 

This Privacy Notice for Hills and Harbors LLC ("we," "us," or "our"), describes how and why we might access, collect, store, use, and/or share ("process") your personal information when you use our services ("Services"), including when you:

 

• Visit our website at http://www.hillsharborsllc.com, or any website of ours that links to this Privacy Notice

 

• Use Real Estate Services induding Consulting, Management, Inspections, and Sales Representation. _

 

• Engage with us in other related ways, induding any sales, marketing, or events

 

Questions or concerns? Reading this Privacy Notice will help you understand your privacy rights and choices. We are responsible for making decisions about how your personal information is processed. If you do not agree with our policies and practices, please do not use our Services. If you still have any questions or concerns, please contact us at jclarl<me@gmai l.com.

 

 

 

 

SUMMARY OF KEY POINTS

 

Thissummary provides key points from our Privacy Notice,but you can find out more details about any of these topics by clicking the link following each key point or by using our table of contents below to find the section you an1looking for.

 

What personalinfonnation do we procau? When you visit, use, or navigate our Services, we may process personal information depending on how you interact with us and the Services, the choices you make, and the products and features you use. Learn more about personal jnfuunation l{.2ld disclose to us.

 

Do we process any sensitive personal Information? Some of the information may be considered "special" or "sensitive" in certainjurisdictions, for example your racial or ethnic origins, sexual orientation, and religious beliefs. We do not process sensitive personal information.

 

Do we collect any Information from third parties? We do not collect any information from third parties.

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How do we process your information? We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law. We may also process your information for other purposes with your consent. We process your information only when we have a valid legal reason to do so. Learn more about how we P.rocess your i nformation.

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In what situations and with which parties do we share personal Information? We do NOT share information with third parties EXCEPT for subcontractors for support services.

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How do we keep your information safe? We have adequate  organizational and technical processes and procedures  in place to protect your personal information.However,no electronic transmission over the internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal,or modify your information. Learn more about how we kee1u   our i nformation safe.

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What are your rights? Depending on where you are located geographically, the applicable privacy law may mean you have certain rights regarding your personal information. Leam more about your P-rivac}!lights.

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How do you exercise your rights? The easiest way to exercise your rights is by submitting a data subject access reguest, or by contacting us. We will consider and act upon any request in accordance with applicable data protection laws.

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Want to learn more about what we do with any information we collect? Review the Privacy Notice i n full.

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TABLE OF CONTENTS

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1. WHAT INFORMATION DO WE COLLECT?

2. HOW DO WE PROCESS YOUR I NFORMATION?

3 WHEN AND WITH WHOM PO WE SHARE YOUR PERSONAL I NFORMATION?

4. HOW LONG DO WE KEEP YOUR I NFORMATION?

5 HOW DO WE KEEP YOUR I NFORMATION SAFE?

1. DOWE COLLECT INFORMATION FROM MINORS?

2. WHAT ARE YOUR PRIVACY RIGHTS?

3. CONTROLS FOR DO-NOT-TRACK FEATURES

4. DO UNITED STATES RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?

5. MOBILE OPT-IN

6. DO WE MAKE UPDATES TO THIS NOTICE?

12. HOW CAN YOU CONTACT USABOUT THIS NOTICE?

13. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?

 

 

 

 

1.WHAT INFORMATION DO WE COLLECT?

 

Personal information you disclose to us

 

In Short: We collect personal information that you provide to us.

 

 

We collect personal information that you voluntarily provide to us when you register on the Services, express an interest in obtaining information about us or our products and Services, when you participate in activities on the Services, or otherwise when you contact us.

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Personal Information Provided by You. The personal information that we collect depends on the context of your interactions with us and the Services, the choices you make, and the products and features you use. The personal information we collect may include the following:

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• names

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• phone numbers

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• email addresses

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• contact preferences

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Sensitive Information.  We do not process sensitive information.

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All personal information that you provide to us must be true, complete, and accurate, and you must notify us of any changes to such personal information.

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2.HOW DO WE PROCESS YOUR INFORMATION?

 

In Short: We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and

to comply with law. We may also process your information for other purposes with your consent.

 

We process your personal information for a variety of reasons, depending on how you interact with our Services, including:

 

• To facllltate account creation and authentication and otherwise manage user accounts.We may process your information so you can create and log in to your account, as well as keep your account in working order.

 

• To deliver and facilitate delivery of services to the user.  We may process your information to provide you with the requested service.

 

• To respond to user inquiries/offer support to users. We may process your information to respond to your inquiries and solve any potential issues you might have with the requested service.

 

• To fulfill and manage your orders. We may process your information to fulfill and manage your orders, payments, returns, and exchanges made through the Services.

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• To enable user-to-user communications. We may process your information if you choose to use any of our offerings that allow for communication with another user.

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• To request feedback. We may process your information when necessary to request feedback and to contact you about your use of our Services..​

 

• To post testimonials. We post testimonials on our Services that may contain personal information.

 

• To protect our Services. We may process your information as part of our efforts to keep our Services safe and secure, including fraud monitoring and prevention.
   

• To comply with our legal obligations.  We may process your information to comply with our legal obligations, respond to legal requests, and exercise, establish, or defend our legal rights.

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3.WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?

 

In Short: We may share information in specific situations described in this section and/or with the following third parties.

 

We may need to share your personal information in the following situations:

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• Business Transfers. We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

• Support Services.  We may share or your information with subcontractors for support services.

 

 

 

4.HOW LONG DO WE KEEP YOUR INFORMATION?

 

In Short: We keep your information for as long as necessary to fulfill the purposes outlined in this Privacy Notice unless otherwise required by law.

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We will only keep your personal information for as long as it is necessary for the purposes set out in this Privacy Notice, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements). No purpose in this notice will require us keeping your personal information for longer than the period of time in which users have an account with us.

 

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

 

 

 

5.HOW DO WE KEEP YOUR INFORMATION SAFE?

 

In Short: We aim to protect your personal information through a system of organizational and technical security measures.

 

We have implemented appropriate and reasonable technical and organizational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information.  Although we will do our best to protect your personal information, transmission of personal information to and from our Services is at your own risk. You should only access the Services within a secure environment.

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6.DO WE COLLECTINFORMATION FROM MINORS?

 

In Short: We do not knowingly collect data from or market to children under 18 years of age.

 

We do not knowingly collect, solicit data from, or market to children under 18 years of age, nor do we knowingly sell such personal information. By using the Services, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent's use

of the Services. If we learn that personal information from users less than 18 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records.If you become aware of any data we may have collected from children under age 18, please contact us at jclarkme@gmai l.com.

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7.WHAT ARE YOUR PRIVACY RIGHTS?

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In Shott:  You may review, change, or terminate your account at any time, depending on your country, province, or state of residence.

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Wrthdrawing_Y.our consent:If we are relying on your consent to process your personal information, which may be express and/or implied consent depending on the applicable law, you have the right to withdraw your consent at any time. You can withdraw your consent at any time by contacting us by using the contact details provided in the section "HOW CAN YOU CONTACT US ABOUT THIS NOTICE?" below.

 

However,please note that this will not affect the lawfulness of the processing before its withdrawal nor, when applicable law allows, will it affect the processing of your personal information conducted in reliance on lawful processing grounds other than consent.

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No mobile information will be shared with third parties or affiliates for marketing or promotional purposes.  Information sharing to subcontractors in support services, such as customer service, is permitted. All other use case categories exclude text messaging originator opt-in data and consent; this information will not be shared with third parties.

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Account Information

 

If you would at any time like to review or change the information in your account or terminate your account, you can:

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• Contact us using the contact information provided.

 

Upon your request to terminate your account, we will deactivate or delete your account and information from our active databases. However, we may retainsome information in our files to prevent fraud, troubleshoot problems, assist with any investigations, enforce our legal terms and/or comply with applicable legal requirements.

 

If you have questions or comments about your privacy rights, you may email us at jclarkme@gmail.com.

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8.CONTROLS FOR DO-NOT-TRACK FEATURES

 

Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track {"ONT'') feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. At this stage, no uniform technology standard for recognizing and implementing ONT signals has been finalized. As such, we do not curren11y respond to ONT browser signals or any other mechanism that automatically communicates your choice not to be tracked online. If a standard for online tracking is adopted that we must follow in the future,we will inform you about that practice in a revised version of this Privacy Notice.

 

California law requires us to letyou know how we respond to web browser ONT signals. Because there currently is not an industry or legal standard tor recognizing or honoring ONT signals, we do not respond to them at this time.

 

 

9.DO UNITED STATES RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?

 

In Shott: ff you are a resident of California, Colorado, Connecticut, Delaware, Florida, Indiana, Iowa, Kentucky, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Oregon, Tennessee, Texas, Utah, or Virginia, you may have the right to request access to and receive details about the personal information we maintain about you and how we have processed it, correct inaccuracies, get a copy of, or delete your personal information. You

 

may also have the right to withdraw your consent to our processing of your personal infonnation. These rights may be limited in some circumstances by applicable law. More information is provided below.

 

Categories of Personal Information We Collect

 

 

We have collected the following categories of personal information in the past twelve (12) months:

 

 

 

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!category

IExamples

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1oom&n

ICo"'""deta;."""' ••real """"'• "'"'·postal add,..., telephooe "'

mobile contact number, unique personal identifier, online identifier,Internet

Protocol address, email address, and account name

 

B. Personal information as defined in the C31ifomia Customer Records statute

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Name, contact information, education, employment, employment history, and financial information

 

C. Protected classification characteristics under state or federal law

 

Gender, age, date of birth, race and ethnicity,national origin, marital status, and other demographic data

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D. Commercial information

 

Transaction information, purchase history,financial details, and payment information

IE.e;o-.:;,ronnation-I

F.Internet or other similar network activity

 

 

 

interactions with our and other websites,applications,systems, and advertisements

 

IG. GeolocaUo" data

 

----=-

 

 

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H. Audio, electronic, sensory,or similar information

 

Images and audio, video or call recordings created in connection with our business activities

 

I. Professional or employment-related information

Business contact details in order to provide you our Services at a business level or job title, work history,and professional qualifications if you apply for a job with us

----=-

 

 

J. Education Information

 

Student records and directory information

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K. Inferences drawn from collected personal information

Inferences drawn from any of the collected personal information listed above to create a profile or summary about, for exampie, an individual's preferences and characteristics

 

L. Sensitive personal Information

 

 

NO

 

 

I

 

 

 I                                 I

 

----=-1

----=-1

----=-1

 

 

 

 

F;"90'Prints and ,.;ceprints

 

-  1----=-l

 

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Browsing history,search history,online behavior,interest data, and

 

----o=-l

 

 

 

 

 

1

1

1

 

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We may also collect other personal information outside of these categories through instances where you interact with us in person, online, or by phone or mail in the context of:

 

• Receiving help through our customer support channels:

 

• Participation in customer surveys or contests; and

 

• Facilitation in the delivery of our Services and to respond to your inquiries.

 

We will use and retainthe collected personal information as needed to provide the Services or for:

 

• Category H-IV; long as the user has an account with us

 

Sources of PersonalInformation

 

Leam more about the sources of personal information we collect in "WHAT INFORMATION DO WE COLLECT?"

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How We Use and Share Personal Information

 

Learn more about how we use your personalinformation in the section, "HOW DO WE PRQCESS YOUR I NFORMATION?" Will your information be shared with anyone else?

We may disclose your personal information with our service providers pursuant to a written contract between us and each service provider. Leam more

about how we disclose personal information to in the section, 'WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?"

 

We may use your personal information for our own business purposes, such as for undertaking internal research for technological development and demonstration. This is not considered to be "selling" of your personal information.

 

We have not disclosed, sold, or shared any personal information to third parties for a business or commercial purpose in the preceding twelve (12) months.We will not sell or share personal information in the future belonging to website visitors, users, and other consumers.

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Your Rights

 

You have rights under certain US state data protection laws. However, these rights are not absolute, and in certaincases, we may decline your request as permitted by law.These rights include:

 

• Right to know whether or not we are processing your personal data

 

• Right to access your personal data

 

• Right to correct inaccuracies in your personal data

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• Right to request the deletion of your personal data

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• Right to obtain a copy of the personal data you previously shared with us

 

• Right to non-discrimination for exercising your rights

 

• Right to opt out of the processing of your personal data if it is used for targeted advertising (or sharing as defined under California's privacy law), the sale of personal data, or profiling in furtherance of decisions that produce legal or similarly significant effects ("profiling")

 

Depending upon the state where you live,you may also have the following rights:

 

• Right to access the categories of personal data being processed (as permitted by applicable law,including Minnesota's privacy law)

 

• Right to obtain a list of the categories of third parties to which we have disclosed personal data (as permitted by applicable law, including California's and Delaware's privacy law)

 

• Right to obtain a list of specific third parties to which we have disclosed personal data (as permitted by applicable law, including Minnesota's and Oregon's privacy law)

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• Right to review, understand, question, and correct how personal data has been profiled (as permitted by applicablelaw, including Minnesota's privacy law)

 

• Right to limit use and disclosure of sensitive personal data (as permitted by applicable law,including California's privacylaw)

 

• Right to opt out of the collection of sensitive data and personal data collected through the operation of a voice or facial recognition feature (as permitted by applicable law, including Florida's privacy law)

 

How to Exercise Your Rights

 

To exercise these rights, you can contact us by submitting a data subject access reguest, by emailing us at jciarkme@gmail.com, by calling at 207-812-1471, or by referring to the contact details at the bottom of this document.

 

Under certain US state data protection laws, you can designate an authorized agent to make a request on your behalf. We may deny a request from an authorized agent that does not submit proof that they have been validly authorized to act on your behalf in accordance with applicable laws.

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Request Verification

 

Upon receiving your request, we will need to verify your identity to determine you are the same person about whom we have the information in our system. We will only use personal information provided in your request to verify your identity or authority to make the request. However, if we cannot verify your identity from the information already maintained by us, we may request that you provide additional information for the purposes of verifying your identity and for security or fraud-prevention purposes.

 

If you submit the request through an authorized agent, we may need to collect additional information to verify your identity before processing your request and the agent will need to provide a written and signed permission from you to submit such request on your behalf.

 

Appeals

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Under certain US state data protection laws, if we decline to take action regarding your request, you may appeal our decision by emailing us

at jclarkme@gmail.com. We will inform you in writing of any action taken or not taken in response to the appeal, including a written explanation of the reasons for the decisions.  If your appeal is denied, you may submit a complaint to your state attorney general.

 

California "Shine The Light" Law

 

California Civil Code Section 1798.83, also known as the "Shine The Light" law, permits our users who are California residents to request and obtain from us, once a year and free of charge, information about categories of personal information {if any) we disclosed to third parties for direct marketing purposes and the names and addresses of all third parties with which we shared personal information in the immediately preceding calendar year. If you are a California resident and would like to make such a request, please submit your request in writing to us by using the contact details provided in the

section "HOW CAN YOU CONTACT USABOUT THIS NOTICE?"

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10.MOBILE OPT-IN

 

Mobile Opt-In data collected for the sole use of Hills and Harbors, LLC to be able to communicate with the user only. Hills and Harbors, LLC will only collect names, phone numbers, and e-mail addresses from users. No other personal data will be collected.  Hills and Harbors, LLC in an effort to prevent unauthorized sharing of user data, employs end to end encryption and other access controls. Regular audits are conducted to confirm effectiveness.  Mobile Opt-in consumer data will not be transferred to external organizations, except for necessary service providers under strict confidentiality agreements.  To opt out of future communications, text STOP or UNSUBSCRIBE.

 

 

 

11.DO WE MAKE UPDATES TO THIS NOTICE?

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In Short: Yes, we will update this notice as necessary to stay compliant with mlevant laws.

 

We may update this Privacy Notice from time to time. The updated version will be indicated by an updated "Revised" date at the top of this Privacy Notice. Ifwe make material changes to this Privacy Notice,we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this Privacy Notice frequently to be informed of how we are protecting your information.

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12.HOW CAN YOU CONTACT US ABOUT THIS NOTICE?

 

If you have questions or comments about this notice, you may contact our Data Protection Officer (DPO) by email at jclarkme@gmail.com, by phone at 207-812-1471,or contact us by post at:

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Hills and Harbors LLC Data Protection Officer 83 Boggy Brook Road jclarkme@gmail.com

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Ellsworth, ME 04605 United States

 

 

13. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?

 

Based on the applicable laws of your country or state of residence in the US, you may have the right to request access to the personal information we

collect from you, details about how we have processed it, correct inaccuracies, or delete your personal information. You may also have the right

to withdraw your consent to our processing of your personal information. These rights may be limited in some circumstances by applicable law.To request to review, update, or delete your personal information, please fill out and submit a data sybiect access reg.